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Music Teacher Software for Private Music Teachers
Benefits & Features
Every feature on MusicTeacherNotes is carefully thought out and designed to make life easier for teachers who provide private music lessons. Click the Benefits and Features options below to explore how MusicTeacherNotes can enhance your music teaching business.
You can manage students' music lesson schedules with ease. All of the music lessons you teach show in one place, even if you teach for more than one music studio.
When you open a day on the Lesson Calendar, you can see all of the students you have lessons scheduled for on that day. From there, you can open their lessons, give them assignments, share notes, share resources, and more.
Do you have a disorganized, difficult-to-manage music lesson schedule?
You enjoy complete control of your music teaching business. MusicTeacherNotes has tools to see your monthly lesson schedule, daily music lesson schedule, and individual music lessons.
Calendar Monthly View
MusicTeacherNotes helps music teachers see their entire music lesson schedule in one place. If a teacher teaches for more than one music studio, all lessons show on a single calendar. This helps teachers who teach for multiple studios manage their lessons with a single account.
Calendar Daily View
Opening a specific day reveals all of the students' lessons scheduled on that day. You'll see the times, the studio, the names of the student, and the instrument they are learning on a single screen, helping you know what your day entails at a glance.
Music Lesson View
Opening a specific lesson helps teachers organize and manage students' music lessons. You'll be able to review and assess the student's previous lesson, add resources or notes for the current lesson, and add assignments to practice for the next lesson.
The Lesson View is appropriate for in-person and online music lessons—everything you do in the lesson view syncs with the student's account. You can share resources like videos, weblinks, or documents. You can add notes related to each lesson. If you provide online music lessons, you can share Zoom or Skype invites so you don't need to email students anymore.
Multiple accounts not required!
MusicTeacherNotes differs from other music lesson management software because you only need one account, no matter how many places you teach. Music teachers who teach for more than one music studio don't need multiple accounts. Every student you teach from every studio teach at, show in one place.
MusicTeacherNotes stays with you and adapts to your evolving music teaching career. If you change jobs, you won't need a new account. You'll simply turn off the studio you no longer teach for and add new ones as needed. Adding and removing studios is easy and costs nothing.
Works on all devices!
Phones, tablets, computers, no problem! You can do everything you need to do on any device. Whatever device you prefer to use, your music lesson schedule and every other feature on MusicTeacherNotes is just a click away.
Connect your students with no work on your end!
Every try to contact a student, only to realize you don't have their correct contact information?MusicTeacherNotes automates the task of keeping your students' contact information up-to-date and accurate because MusicTeacherNotes delegates that task to the students and parents.
Just like music teachers, music students and parents set up their own MusicTeacherNotes account, called a family account. Family accounts sync up with your teacher account, meaning significantly less work on your end.
Always know what each student is doing!
'What did I teach during the last lesson?' This question happens to music teachers all the time. Teachers usually spend several minutes of a music lesson just trying to remember what happened during the previous lesson. MusicTeacherNotes helps teachers be better prepared because they can instantly see what students were assigned, how much they practiced, and their students' repertoire.
When you open a music lesson, you can share notes and resources, add assignments for the next lesson, and review skills from a previous lesson.
MusicTeacherNotes works for both online and in-person music lessons. If you provide online music lessons, you can share ZOOM or Skype invitations via lesson notes, eliminating the hassle of emailing students.
Do you struggle to remember what students have worked on, what they are supposed to practice?
MusicTeacherNotes assists you in managing in-person and online music lessons. You can look back at what they did in their previous lessons and be better prepared for upcoming lessons. You can open a lesson, add skills for your students to practice, add notes for your students to review, and resources to help your students learn faster. Not only does all of this help you stay organized, but it helps your students get more out of their lessons.
View Your Music Lesson Schedule Every Day
Your scheduled music lessons display on your calendar. When you click a day in the calendar, you see a daily view of your scheduled lessons. You can click the "Open Lesson" button to manage a student's music lesson, allowing you a way to manage, share, and interact with students easily.
Manage the Current Music Lesson
When you open a student's lesson, you see a view like that below. Think of this as managing this student's past, present, and future lessons.
Past: You can view assignments from the student's previous music lesson and assess their progress.
Present: You can share notes and resources for their current lesson.
Future: You can add assignments for your student to work on for their next music lesson.
Assess Skills Assigned During Previous Lesson
You can easily see the skills you assigned to a student during their previous music lesson. This feature provides you with a convenient way to prepare for a student's lesson before they show up. You can also assess their progress from their previous lesson and provide feedback if you wish.
Add notes and resources to each lesson
Teachers often have notes and resources to share with students for upcoming lessons. There are several benefits that the notes and resources feature offers:
Students can review notes and resources before a lesson, so they are better prepared when the lesson starts.
Students can review notes and resources after a lesson, helping them remember the vital parts of the music lesson.
If you provide online music lessons, the "notes" feature is a great place to share ZOOM or Skype invites, so you don't have to rely on email.
Notes can be anything. Resources can be videos, documents, or web links that you wish to use for a lesson. Notes and resources help you manage all of your students' music lessons.
Examples of notes and resources for music students
In this example, you can see the teachers shared a ZOOM video link as a note and a video as a resource. These are just two examples that you could use notes and resources for.
If you provide online music lessons, using a note for your ZOOM or Skype invites helps you avoid the hassle of email. Students will simply open their lesson view from their MusicTeacherNotes account and click the invite link. You can create recurring invites, so you don't need to hassle with new ones for each lesson. No emailing needed!
A resource could be a video, a document, an image, or a web link. For example, suppose you teach many students from the same music book. You could record videos of yourself teaching and demonstrating the song. Then, you can save the videos to your MusicTeacherNotes Private Library. Once the videos are in your Library, you can share them as a resource when you teach the song to students. Doing this helps your students learn faster and saves you time teaching.
Add assignments for a student's next lesson
Adding assignments for a student's next music lesson ensures that the assignments save in one place and get added to a student's music journal. Students will see their assignments in their MusicTeacherNotes account and will be able to turn the assignments into structured practice plans, helping them practice more effectively! Students can also add their own assignments if you choose not to. Either way, students see what to practice, and when their next lesson approaches, you'll be able to see what they worked on from their previous lesson before the lesson begins.
Sharing resources such as videos, documents, images, or web links with your students is easy to do. You can save any resource you want to your Private Library. When you teach a lesson, you can quickly grab that resource and share it with your student.
For example, imagine you teach music from a specific set of music books. You could video yourself demonstrating the songs you teach from that book. Then, you can upload those videos to your Private Library and share them with students when you teach them those lessons.
Do you teach a lot of the same material to multiple students, and do you have resources to share with your students to help them learn music faster?
MusicTeacherNotes lets you easily share videos, documents, and other music-related resources with your students. These tools will save you time and help your students learn faster.
For example, you can video yourself demonstrating songs out of a music book you commonly teach from, then share those videos with students whenever they are learning those songs. You can share documents, like music theory notes, with students to help them prepare for upcoming lessons ahead of time and review afterward. The options are limitless!
Store resources in your Library
Every MusicTeacherNotes member has a Private Library. Your Library is where you can save videos, documents and images, and helpful web links. Everything you save to your Private Library can be shared with students, which helps you save time and helps your students get so much more from their music lessons.
Resources can be videos, documents, images, and web links
Your Library is searchable. Imagine recording the songs and skills you frequently teach and having them in one place to share with students at the click of a button. Adding resources to your Library will save you time and will help your students learn skills faster.
Share resources with students
Sharing resources with students is easy to do. Just like teachers, students and their parents also have a MusicTeacherNotes account. When you share a resource with a student, it places it in the student's Private Library. Once there, students can view the resource and more.
You can also share resources to a student's lesson
You can manage every aspect of a student's lesson, online or in-person. Sharing resources from your Library can be done from the Lesson Manager. Just click the "Add Resource" button and share anything from your Library to a student's lesson. The student will get a notification and have access to the resource when you do this.
Students see the resources you share on their own account
When a resource is shared with a student's lesson, they can click the link provided to open the resource. They can also save it directly to their own Private Library to review later.
Students can use resources to help them learn faster
Resources help you teach more effectively because they save you time and they help your students learn their musical instruments faster.
Eliminate the frustration of getting paid on time. MusicTeacherNotes lets you automatically invoice students and get paid online.
MusicTeacherNotes' allows you to charge students by the month, by the quarter, or by the lesson. You can then turn the charges into invoices and collect and track the payments. Best of all, MusicTeacherNotes does not charge Premium Members extra for this. We do not take a percentage of the payments. It's all included in the Premium Membership!
PAYMENT TRACKING, BOOKKEEPING, AND AUTOMATIC INVOICING
Is keeping track of your music studio finances challenging, confusing, or time-consuming?
MusicTeacherNotes provides an easy way to manage the payments, charges, and other financial transactions related to your music school. You can easily see who owes you money and provide them with invoices, so you get paid on time.
See Family Balances
Never wonder who owes money and who doesn't. See the family balances for every student you teach in one place.
View Family Balance Details
Instantly see any family's transaction history. You'll be able to quickly see:
payments
charges (lesson charges and other charges)
credits
refunds
discounts
A quick glance will tell whether or not you are owed money by every family you provide music lessons for.
See and Search Every Transaction for Your Music Lesson Business
You can view and search all of your students' transactions, saving you time and aggravation.
View Invoices You've Sent
See the invoices you've sent to students. Invoices are a simple way to ensure that you are paid on time.
Generate Custom Music Studio Invoices
You can customize your invoices for each of your students. You can send invoices to your students' or their parents' email via a PDF attachment, or you can print them out.
The Music Teacher Directory is completely free. The directory is an excellent way for students to discover you online. By adding your listing to the directory, you increase the chance of showing up in a Google Search. Thus, you increase the chances of new students finding you, making the Music Teacher Directory a completely free way to advertise music lessons.
GET MORE STUDENTS BY SHOWING IN THE MUSIC TEACHER DIRECTORY
Do you want to get more students?
Every teacher who joins MusicTeacherNotes is automatically given a directory listing. A directory listing helps your business show up in search engines, such as Google. Potential students who find you via the Music Teacher Directory can also see when you are available to teach lessons, and they can request lessons from you online. The benefits are that you get free advertising for students, and you get notified when a potential new student wishes to request music lessons.
Music Teacher Directory listing
Get found more often on Google, for free!
Finding new music students is an ongoing challenge for music teachers. One of the most effective ways to get more students is to show up on Google when potential students search for nearby music teachers. The more you show up in Google, the better your odds of getting found. This is why a music teacher directory listing is so helpful. Your directory listing is specifically optimized to show up in Google for important keywords that will help drive new students to you.
Your directory listing is entirely free. You do not need to upgrade to a Premium account to have a directory listing. All you need to do is register a free account.
Video is a fantastic way to help students learn musical instruments faster. MusicTeacherNotes has incredible video tools to enhance learning. For example, you or your students can record a video where you demonstrate how to play a song. Either of you can upload the song to your Private Library. The student may only be ready to focus on a specific part of the song. MusicTeacherNotes has a tool that allows members to clip videos to focus on the particular parts of the song they wish to focus on. This is just one example of the video tools MusicTeacherNotes offers to help students learn music faster.
Do you have students who struggle to remember skills they've learned, and do you spend a lot of your time teaching the same skills to multiple students?
There are certain skills that all music students need to learn. It takes a lot of effort to teach the basics to every student. This is where video can help. You can create videos showing the most common songs and fundamental skills you teach. Then, you can share those videos with students whenever they are ready to learn that skill. This saves you a lot of time while also helping your students become better musicians.
Clip longer video into shorter clips
Creating clips from your videos is a great way to help students. Clipping a song into multiple segments allows students to focus on specific parts of a song. You can create clips, or your students can do it from their accounts. Once a clip is created, students can play along with the clip on repeat, again and again. The benefit for students is they get a lot more practice on the parts of a song that they need to work on. The benefit for you is that your students become better musicians who are more likely to become long-term students.
Control the tempo as you play along
MusicTeacherNotes takes learning a musical instrument via video to a new level. When students playback a video of you demonstrating a song, they can adjust the tempo to their skill level and play along until they can do it without mistakes. Then, they can increase the tempo on the video and continue doing that until they master the song. MusicTeacherNotes software automatically maintains the song's original key, even as the tempo is slowed down or sped up. Students can also make the video loop to get a lot more practice in a fraction of the time.
Stop paying for third-party services such as Mailchimp or Constant Contact for email communications!
The MusicTeacherNotes Messaging System is a powerful way to message music students and their parents. In just a few clicks, you can send a message to any or all of your students. You can send a message immediately or schedule the message for a future date and time. You can even schedule multiple messages to go out a different times, and it's all included with a Premium Membership.
Do you wish you had a quick and easy way to communicate with all of your students or their parents?
Staying connected with students is essential for a music teacher. If you don't have a way of reaching students easily, you risk losing them when they "take a break" from music lessons. No music lesson software package is complete without a robust messaging system.
Messaging made simple!
MusicTeacherNotes' messaging system helps you engage in email marketing and reminders. You can use the messaging feature to send periodic newsletters to your students, letting them know about important updates related to their music lessons. You can also use it to alert students about upcoming events, such as recitals, schedule changes, or other important information.
Select the students you want
You can send a message to a single student or multiple students simultaneously. The messaging system lets you quickly filter by a student's name or the instruments they are learning. For example, suppose you want to schedule a message to only your piano students. MusicTeacherNotes makes it easy to do that!
Avoid the hassle of email
When you send a message via MusicTeacherNotes, it automatically gets emailed to all of your connected students with MusicTeacherNotes family accounts. Not only does the message get sent to their email, but it also shows in their account, which they will see when they log in. Using MusicTeacherNotes as your music school management system makes it nearly impossible for students to miss messages because students will see their messages as they routinely use the website.
Schedule messages for the future!
You can send the message immediately or schedule it for a time in the future. For example, if you have a recital coming, you could schedule a few similar reminder messages spaced out over several days. MusicTeacherNotes messaging system makes staying in touch with students and parents easy!
Help potential students know when you are available to teach music lessons, so they can pick the best time that works for them. Your Availability Calendar syncs with your hours of availability and your lesson schedule. Potential students can effortlessly find a time they want without spending time on the phone with you to research lesson times. When they find a time they want, they can request lessons online, and you'll get notified that you have a potential student requesting lessons from you!
Do you wish you had a quick and easy way to communicate with all of your students or their parents?
MusicTeacherNotes' Availability Calendar is a time-saving tool for music teachers that helps acquire new students and keep existing students. The Availability Calendar displays when you are available to teach lessons. It uses the hours you designate that you wish to teach, as well as your currently scheduled students. The Availability Calendar helps you find new students because it is designed to show up on Google and other search engines. This means students can find you online, see when you are available to provide lessons, and request lessons from you. It also helps you keep existing students because they can see when spots open that they may prefer over their current schedule. This means they can improve their schedule, which ultimately makes it easier for them to continue with music lessons.
Save Time and get More Students
The Availability Calendar allows potential music students to quickly see when you are available to provide music lessons. The benefit is that students are much more likely to schedule a music lesson because they can easily pick the best time that works for their situation. Another benefit is that it saves you time because you don't have to ask students when they want lessons; the students find available times that work before they request a lesson from you.
Students can see When you are available or temporarily unavailable
Once students decide to take music lessons from you, they can use your Availability Calendar to search for the best time to schedule their lessons. They will see when you are available or unavailable and be able to find an acceptable time for music lessons without having to call you. If a student does call you, you can text or email them a link to your Availability Calendar to pick their preferred lesson times. The benefit is that students choose a time that is likely to work well for them, and you don't have to invest time in helping them with this task.
Get leads as students request music lessons from you
Students can request lessons from the Availability Calendar. You will see the requested music lesson times and can schedule them as appropriate for your situation. Don't worry. You have complete control of your schedule. Students can request lessons and times, but it is ultimately you (the music teacher) who schedules the lessons.
See the lesson requests in your account
When students request lessons from your Availability Calendar, you get notified in your MusicTeacherNotes account and via email. You can see all of the details you need to schedule the student's lessons and contact them to finalize. This helps you capture more new students because students are a lot more likely to request lessons from you if they can see when you are available.
Staying organized makes you a more effective music teacher, and MusicTeacherNotes keep you organized. You can manage and quickly see the repertoire songs for every student you teach. You can add assignments to lessons and assess students' skills from their previous lesson. Students can see their assigned skills and repertoire songs in their family accounts. Then, they can create structured practice plans by selecting skills from their music lessons and repertoire. This feature helps ensure that students practice their repertoire songs enough.
Do you forget the songs that your students are supposed to practice?
Being unprepared for your students' lessons is a surefire way to lose students. When you are prepared for a student's upcoming lesson, it shows your student that you care and have a plan to help them move to the next step. Being prepared for a lesson helps students get the most out of the short time they are in a music lesson. MusicTeacherNotes helps teachers prepare for upcoming lessons before students show up.
See your students' music journals
A student's journal is a list of the music assignments you've given them for each lesson. The benefit of using MusicTeacherNotes' music journal is that their assignments are saved electronically. This means you can quickly and easily review what they've worked on before they show for a lesson. In just a few minutes you'll know right where they left off, and you can then get them ready for the next skill.
Manage the Current Music Lesson
The Lesson Manager helps you organize all aspects of a student's music lesson. When you open a student's lesson in the Lesson Manager, you see a view like that below. You can view their assignments from their previous lesson, you can share notes and resources for their current lesson, and you can add assignments for them to practice for their next lesson. The Lesson Manager on your teacher account syncs with the student's account, so they see the feedback, notes, resources, and assignments you gave them.
Assess Skills Assigned During Previous Lesson
You can easily see the skills you assigned students during their previous music lesson, allowing you to easily prepare for students' lessons before they show up. You can also assess their lessons and give feedback if you wish.
Add notes and resources to each lesson
Teachers often have notes and resources they want to share with students for upcoming lessons. MusicTeacherNotes makes that easy to do. Notes can be anything. If you provide online music lessons, the "notes" feature is a great place to share ZOOM or Skype links. Resources can be videos, documents, or web links that you wish to use for a lesson.
Examples of notes and resources for music students
In this example, you can see the teachers shared a ZOOM video link as a note and a video as a resource. Using notes for your ZOOM or Skype links helps you avoid having to share meeting invites via email. Students will simply open their lessons from their MusicTeacherNotes accounts and click the meeting links. No emailing is needed! If you share a resource, students can review the resource before the lesson begins so they can be ready when the lesson starts.
Add assignments for a student's next lesson
Adding assignments for a student's next music lesson is easy. Students see the assignments on their own accounts and can even turn the assignments into structured practice plans, so they practice more! Students can also add their own assignments, in case you forget or choose not to. Either way, students see what to practice, and you see what they worked on from their previous lesson.
